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Course Outline
Introduction to ChatGPT and Core Fundamentals
- Understanding ChatGPT and its functionality
- Overview of available versions: Free, Plus, and Enterprise
- Practical use cases for administrative assistants
- Privacy considerations, ethics, and best practices
- Guided practice: Set up an account, configure the environment, and test key commands
Professional Writing with ChatGPT
- Drafting formal and informal emails
- Creating memos, circulars, and internal communications
- Editing and improving existing texts
- Guided practice: Draft three types of administrative documents using ChatGPT
Organizational and Planning Support
- Generating agendas, calendars, and task tracking tools
- Using prompts for weekly planning and to-do lists
- Meeting simulation (including summaries, reminders, and follow-ups)
- Guided practice: Create a weekly agenda and automate daily tasks
Creation and Analysis of Administrative Content
- Writing meeting minutes, reports, and executive summaries
- Extracting key information from lengthy texts
- Converting documents into various formats
- Guided practice: Upload a long text and generate an executive summary with key points
Using ChatGPT for Presentations and Visual Reports
- Developing scripts or outlines for PowerPoint presentations
- Integrating with tools such as Canva, PowerPoint, and Notion
- Utilizing DALL·E to create corporate or illustrative images
- Guided practice: Design the foundational content for an office presentation
Task Automation with ChatGPT and Add-ons
- Leveraging advanced features (plug-ins and web browsing, if available)
- Introduction to automated workflows using Zapier and Google Workspace
- Integration with spreadsheets and email platforms
- Guided practice: Automate a simple workflow combining email and spreadsheets
Designing Administrative Solutions with ChatGPT
- Real-life use cases of ChatGPT in office environments
- Prompt engineering techniques for improved outcomes
- Final project: Design a specialized assistant tailored to your role
- Final practice: Develop a set of personalized prompts for your specific position
Summary and Next Steps
Requirements
- Experience handling routine office tasks
- Interest in digital productivity tools
Target Audience
- Administrative assistants
- Office coordinators and support staff
- Any administrative professional seeking to improve efficiency through AI tools
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
