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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Grasping AI and natural language processing concepts
  • Understanding ChatGPT's capabilities and limitations
  • Accessing ChatGPT: comparing free and subscription plans

Applying ChatGPT for Report Summarization

  • Strategies for summarizing large documents
  • Distinguishing between extractive and abstractive summarization
  • Practical exercise: summarizing meeting minutes and policy documents

Using ChatGPT for Brief Preparation

  • Producing executive summaries
  • Structuring concise and professional briefs
  • Practical exercise: creating a one-page brief from a detailed report

Utilizing ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Refining tone, clarity, and conciseness
  • Practical exercise: rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text tasks (e.g., reminders, follow-ups)
  • Developing templates for common administrative requirements
  • Practical exercise: building reusable prompts for daily tasks

Techniques for Enhancing Productivity

  • Time-saving strategies using ChatGPT
  • Organizing and prioritizing tasks with AI assistance
  • Practical exercise: setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Using ChatGPT alongside office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily admin tasks with AI support

Summary and Next Steps

Requirements

  • Foundational computer skills
  • Experience with word processing software
  • Familiarity with email platforms and online collaboration tools

Audience

  • Administrative staff
  • Office assistants
  • Professionals looking to adopt AI tools for greater productivity
 14 Hours

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